B2B Quote Management & Price Requests: Our Plugin Is Live in the Shopware Store
Our plugin for B2B price requests is available in the official Shopware Store from 28 August 2026. Who it's for, which features it includes, and how it differs from the B2B Suite, contact-form plugins and custom builds.
Our Shopware 6 plugin B2B Quote Management & Price Requests has been officially released in the Shopware Store on 28 August 2026. With it, the entire quoting process — price request in the store, calculation in the admin, a binding PDF quote and conversion into a regular order — is available to every self-hosted Shopware 6 store as an installable plugin.
The extension first went live at Handelskönig, where we developed and hardened it against a real building-materials B2B process. That project-driven implementation has now become a standard product that any merchant can try with a free trial month.
This article answers the three questions that matter before installing: Who is the plugin for? Which features do you get? And why choose it over the obvious alternatives?
Who the extension is for
The plugin is built for merchants who negotiate. Where a fixed list price is rarely the final price and quoting is a daily task rather than an edge case, it replaces the email inbox as a sales tool with a traceable process inside the store.
It pays off specifically for:
- Wholesalers and manufacturers in volume business, where the standard cart quantity doesn't match real demand — 500 profiles instead of ten, a pallet instead of a box.
- Building-materials, industrial and technical merchants with project business, where several items are calculated as one package — including freight, availability and delivery date.
- Sellers of products that need explaining, whose final price depends on composition, variant or order quantity.
- B2C merchants with a growing B2B arm, who currently handle commercial inquiries via a contact form and want to professionalise the process.
It's a poorer fit wherever only fixed list prices apply and every order runs through the standard checkout without negotiation. In that case there is no quote to manage.
Technically the extension targets self-hosted Shopware 6 stores from version 6.6.5 to 6.7.x with PHP 8.3 or newer. It works in any edition and needs neither a Commercial nor an Evolve license — the Community edition is enough.
Which features are included
The feature set covers the full path from request to order — deliberately inside the Shopware admin, with no extra tool alongside it.
Requests from multiple entry points
Customers start a price request exactly where demand arises: on the product detail page, in the cart, in the off-canvas cart, or via a dedicated multi-item page for entire projects. The chosen product, variant, item number and quantity are carried over in a structured way — no copying into a separate form. Public requests are protected by captcha and work without a customer account.
Central quote management with a status workflow
Every request becomes its own case with a quote number under Orders → Quotes. A status workflow with eight stages moves the quote from inbound through processing, offer and acceptance to order, rejection or cancellation. Line items, contact data, notes, messages and history live in one place instead of scattered across personal inboxes.
Calculation with line-item discounts and margin in view
Line items, quantities and prices can be edited directly in the quote. Discounts apply per line item — as a percentage or a fixed amount — on top of an overall discount. While calculating, the net margin based on purchase prices stays visible, and shipping costs and payment terms can be adjusted. Shopware recalculates cart, taxes and totals server-side — with the same logic the order uses later.
Quote PDF, messaging and automation
The calculated quote is generated as a PDF in the Shopware document layout — ready to send in the store's familiar look. A built-in messaging system keeps the communication tied to the case, and eleven Flow Builder events enable automated notifications and processes.
From quote to a real order — including guests
Accepted quotes are converted into a regular Shopware order with the negotiated line-item prices and shipping; quote and order stay mutually linked. Logged-in customers see their cases in the account area, guests accept a quote via a token link — no login, no friction.
Differentiation: why this extension over the alternatives
Anyone digitising B2B price requests has four realistic paths. Quote Management positions itself deliberately against the weaknesses of the others.
Versus a contact form or request plugin. A form does collect a request, but it ends in the inbox. There's no status, no quote number, no PDF and no way back into an order. Our extension isn't a better form — it's an end-to-end sales process: the request becomes a managed case and, in the end, a regular order.
Versus the Shopware B2B Suite / Commercial. The B2B Suite's quote management is part of the paid Commercial edition and built around the classic B2B Suite model with employee management. Our plugin runs in every Shopware 6 edition — including Community — and requires no Commercial license. For merchants who need price requests but not the full scope and cost of the Commercial edition, it's the far leaner entry point.
Versus custom development. A bespoke quoting process costs concept, implementation and ongoing maintenance across every Shopware update. As a finished store plugin on a subscription model, that effort disappears — we own the ongoing development and update safety. Anyone with individual requirements builds on top of the plugin instead of starting from scratch.
Versus our other extensions. Quote Management doesn't replace but complements our B2B toolkit. The credit-limit plugin protects invoice purchase against payment defaults, the crate configurator controls packaging quantities — Quote Management handles the negotiated price. The three solve different B2B problems and can be combined.
The common thread: we deliberately built the process as a native Shopware plugin. It reuses Shopware's cart, tax, document and permission logic, its own DAL entities, state machine and number range, instead of duplicating those building blocks in a silo. As a result the quoting process fits into operation, updates and deployment — and bypasses no existing process chain, such as a connected ERP.
Availability, price and next step
The plugin is available in the Shopware Store from 28 August 2026. It's offered on a subscription model from €79.95/month (net), is cancellable monthly and includes a free trial month. Storefront and admin are available in German and English.
For how the process plays out in practice, see our Handelskönig case study. All features in detail — including the process and FAQ — are on the plugin page.
Does the standard flow not fit your sales setup — because of ERP integration, individual price lists or multi-step approvals? Then we build the adjustment on top of the plugin instead of starting from scratch. How we tailor B2B systems overall is on our Shopware B2B page.
Links to the plugin
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